What have you done to support the health and well-being of your employees this year? Whether it’s providing healthy snacks and hydration stations or offering wellness programs and incentives — every little step makes our workplaces healthier, stronger, and more productive.
But sometimes you want to take a BIG step for the employees who make your business so successful. That’s where workplace vaccine clinics come in!
Encouraging vaccinations and making them accessible to your employees not only reduces the spread of illness but also the number of sick leaves and absences, too. The end result: Healthier employees, improved productivity, and boosted morale.
And, contrary to what you might think, workplace vaccine clinics require virtually zero effort from you and your team. Need more proof? Keep reading to learn how partnering with a trusted vaccine clinic provider can help you prioritize your workplace wellness in a seamless, stress-free way.
In This Article:
- Why host an onsite vaccine clinic at your business?
- How much do onsite vaccine clinics cost?
- How long do onsite vaccine clinics take?
- Is your organization liable for onsite vaccine clinics?
- What do your employees need to do or provide?
Why Host an Onsite Vaccine Clinic at Your Business?
Employee Productivity
Didn’t we already mention this in the intro? Yes, we did, but it bears repeating because we do our best work when we feel our best.
Preventing the spread of illnesses throughout the office is one surefire way to make sure your employees feel healthy and capable, not sniffle-ridden and headachey. Plus, a vaccinated workforce means fewer missed workdays due to illness.
(Which means less stress for your employees, too, as they’re spending less time navigating schedule changes and taking over their sick colleagues’ duties.)
And then there’s presenteeism — where employees come to work despite being ill, thus spreading germs and decreasing productivity — which is also significantly reduced. So if you notice your employees spend a lot of time avoiding the Sneezy Sallys of the office during flu season, a workplace vaccine clinic might just be the solution you need.
Learn More: Seasonal Vaccination: When Should You Get Your Vaccines in 2024?
Morale Boost
There’s almost an inevitable morale boost that comes with reduced sick leave and presenteeism, but that’s not the only reason an onsite vaccine clinic can lift spirits!
By making your employees’ wellness a priority and not a privilege, you’re demonstrating your commitment to the individuals on your team and your team as a whole. When employees feel that their health actually matters to you, they’re more likely to feel valued and engaged.
This initiative shows that you care about their safety and health and that you’re willing to do what it takes to foster a considerate and positive work environment. After all, the success of your business depends on the quality of their work, and the highest quality work typically comes from employees who feel seen and supported in the workplace.
Resource Utilization
Here’s another free tip for making your employees happy: Take steps to save them money, time, or stress.
Or, you can hit all three of those major points at once by hosting a workplace vaccine clinic! It’s obvious how bringing the vaccinations to your employees can save time and stress as it renders the need to schedule appointments, take time off work, and arrange transportation nonexistent. But how can vaccination clinics save money in the long run?
Well, the aforementioned missed work translates to less income for your hourly employees but also the cost of doctor visits, medications, and sick leave really adds up. By stopping illnesses before they occur with the help of vaccines, you end up reducing the need for medical resources and minimizing healthcare costs for both your company and your employees.
Public Health Impact
The most compelling reason to host a vaccine clinic is, if you ask us, how its positive effects ripple out into our larger communities.
When you’re employees have better access to vaccines, your office becomes a healthier place to be. But it doesn’t stop there! The homes of your employees and the public spaces they visit become healthier places, too.
Because we live with contagious diseases, and there’s no way around that. Maybe in the future, ultra-advanced humans will have developed technology that completely eradicates disease but we’re not holding our breath. For now, our best bet is to work together as a community of humans to make vaccines accessible and convenient for all.
What Do You Need to Do to Have an Onsite Vaccine Clinic?
If you partner with a reputable vaccine provider, there’s not actually much that you, as an employer, need to do. (Yes, we can hear your jam-packed Google calendar heave a sigh of relief from here.)
After hosting hundreds of successful remote clinics, we recommend employers and business owners designate a “point person” amongst their team to communicate with the vaccine team. This individual will coordinate and customize the event, ensuring the optimal location, time, and day is chosen for all team members.
From there, keeping the rest of the team informed and up to date is their only responsibility.
How Much Do Onsite Vaccine Clinics Cost for Business Owners?
Here’s the best part: Typically, there is no cost for hosting an onsite vaccine clinic.
Private insurance usually covers 100% of the vaccination costs, including site fees. (For self-insured organizations, our team offers tailored solutions to manage and lower preventative health vaccination costs — but we can’t speak for the other guys.)
Additionally, there are often affordable options available for vaccinating uninsured employees, but only if you partner with a collaborative and experienced vaccine provider.
How Long Do Onsite Vaccine Clinics Take?
We’ll keep this part brief, like the remote vaccine clinic experience: Most vaccination appointments last about 15 minutes, including a short observation period post-vaccination.
Plus, if pre-registration and consent forms are completed in advance, the process can be even quicker, believe it or not. The entire clinic can range from 30 minutes to six hours or longer, depending on the needs of your organization.
Learn More: Vaccine Season Preview: 2024-2025
Is Your Organization Liable for Onsite Vaccine Clinics?
As long as vaccination is not mandated, most of the liability falls on the vaccine provider you partner with. Translation? You’re in the clear.
If you choose a team like ours, you can rest easy knowing we’re fully insured for providing these services and can list your organization as additional insured to extend their protection.
What Do Your Employees Need to Do or Provide?
Pre-registration is encouraged to streamline the process, but it’s not really mandatory.
Typically, your organization will receive a unique signup link to a HIPAA-compliant form for employees to fill out. If you can get them to fill it out before the day of, you’ll help ensure a smooth and efficient vaccination day.
Keep in mind that employees will need also to sign a consent form dated for the day of the vaccination, which can be completed in advance as well, thankfully. And, let your team know that they may also need to provide their physical insurance card and/or the last four digits of their Social Security number.
Your Employees Matter, Show Them You Care
We have yet to find a wellness initiative that has as large of an impact as an onsite vaccination clinic. If you or someone you know has found another way to improve morale, reduce sick days, and showcase commitment to your employees in one fell swoop – let us know!
Until then, we’re going to keep on providing seamless, stress-free vaccination clinics for workplaces. So when you’re ready to take a meaningful step toward communal health, give us a call! Our experienced team of licensed vaccine providers is ready and able to make your workplace a healthier, more productive environment whenever you are.
